Facilities Management Trends: The Role Smart Lockers Play in Inventory Control

Facilities management is at the forefront of the changing workplace. Technology is changing how businesses structure themselves and how staff operate. It is important that facilities management teams embrace this technology to ensure they do not fall behind competitors.

As technology continues to become smarter and its effect on our workplaces increases, it is no surprise that technology is also changing the way we manage facilities.

In a recent survey, the Facilities Management Journal reports that while almost 75% of facilities managers consider themselves Tech Savvy, 60% do not understand how smart tech can integrate with their systems.

Smart lockers are revolutionising inventory control and asset management. In this article, we will explore what smart lockers are, how they work, and the benefits they offer for facilities management.

Facilities Management Trends - Smart inventory control lockers

Introduction to Smart Lockers for Facility Management

Smart asset control lockers are automated storage units that manage assets and inventory with more accuracy. Using a variety of technologies, such as sensors, cameras, and RFID (Radio Frequency Identification) tags, coupled with the analytics and tracking data of our market leading locker management system allows FM teams to track assets use and location with absolute certainty. 


They can be used in a variety of settings such as warehouses , schools and healthcare facilities, to name just a few. Not only do they simplify facilities management tasks, but they offer many a forward step in technology and a good return on investment when compared with existing inventory management methods.

How Smart Lockers Work

Smart lockers work alongside locker management software to control access. The access control, tracking, and analytics provided by the software lead to a simpler process of managing your inventory. You can read more about this in our how smart locker systems work blog post, however a basic overview of how they work is as follows:


  1. Items are placed inside the locker and assigned an RFID tag or barcode.
  2. The locker system detects the item and records its location within the software.
  3. The user requesting the item scans their ID or badge at the locker, and the locker’s software verifies their identity.
  4. The locker’s software checks the user’s access level and verifies that they have the authority to access the item.
  5. If the user has access rights, the locker unlocks and they can retrieve the item.
  6. The locker’s sensors detect that the item has been removed and update its inventory records accordingly with who and when.

Smart Lockers for Facilities Managers

Inventory control for facilities management

Increased Automation

As smart lockers become more widespread, we can expect to see increased automation in facilities management. Smart lockers software is able to be integrated with other systems, such as internal inventory and security systems, to create a fully automated and streamlined process.


Improved Accuracy

Smart lockers can also improve the accuracy of inventory control. Traditionally, most existing methods are prone to human error, resulting in wasted time tracking down discrepancies. 


Using smart lockers in asset control also cuts costs associated with asset loss, cutting out device losses means spending less replacing them unnecessarily. 


The use of advanced technology ensures that inventory counts are accurately and instantly updated as events happen, streamlining the inventory management process and removing the possibility of human error when staff are busy or overstretched.


Improved Sustainability

Future facilities management trends are already here, one such trend is sustainability. All businesses, including FM teams are tasked with improving sustainability credentials. Sustainable business practices can change the way a business is perceived by customers. Smart Tech like ours can help to meet your sustainability goals and play a big part in a business eco transformation.


As our smart technology can be retrofitted to existing hardware without the need to purchase new lockers, you see real cost saving and sustainability benefits. Repurposing current assets rather than disposing of them and having to buy replacements is key to improving sustainability.


Smart lockers can also contribute to improved sustainability in facilities management by cutting energy use by reducing the need for staff members to retrieve and restock items. The reduction in energy use and carbon emissions enhances your business eco credentials.


Better Security

Another key benefit of smart lockers is their ability to improve and fortify your security. With secure access control systems in place, only personnel with the appropriate authority can access the lockers. This significantly reduces the risk of theft or loss of valuable inventory. 


Furthermore, these systems can track who has accessed each locker, providing a clear audit trail and increased accountability.


Cost Savings

Implementing smart lockers in inventory control can lead to significant cost savings. By automating many tasks associated with inventory management, businesses can reduce labour costs and save valuable time. Why not Check out our savings calculator here for your use case.

Smart lockers can ensure storage space is utilised as efficiently as possible, in some cases eLocker has reduced the usage ratio by up to 95% resulting in massive space saving and promoting more efficient use of available space.

Future Smart Lock Facilities Trends

As technology continues to advance, it is likely that smart lockers will play an increasingly important role in facilities management. With the potential to improve efficiency, security, cost savings, and accuracy, smart lockers will undoubtedly play a significant role in shaping the future of asset and inventory control.

Want to see eLocker in action?

Tell us a bit more about your business and use case, then our experts will guide you through the process to see if smart locks are a good fit for you.

Facilities Management Trends: The Role Smart Lockers Play in Inventory Control