4 Steps to Improve Office Efficiency

As a manager, you want your employees to be as productive as possible. Identifying ways to improve office efficiency is one of the most effective ways to boost productivity and maximise profits. When office efficiency is strong, employees will complete tasks faster and your team’s productivity will soar.


In this article, we will outline four simple steps to improve efficiency and productivity in your office environment:

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Step 1: Utilise automation technology

The business automation market has grown rapidly in the last 10 years and is expected to be worth a colossal $19.6 billion by 2026 according to the latest MarketsandMarkets Report. New research reveals that almost three-quarters of businesses use automation technologies to streamline workflows and boost productivity and profit margins.


There are many ways to utilise automation technology in an office environment. For example, installing smart locker solutions can streamline and automate locker allocation and management. Our hot desk systems are self-service and reduce the admin time associated with managing lockers by up to 94%.

Step 2: Encourage employees to take breaks

Many ambitious employees work continuously for hours and eat lunch at their desks. These team members may appear to be hard-working, but this style of working will not benefit your business long term. According to Forbes, employees who take regular breaks are less stressed, more productive, and report higher job satisfaction.

You should encourage your staff to take breaks regularly throughout the day, especially lunch breaks. Create breakout zones where team members can go to unwind and enjoy some much-needed respite from their computer screens.

Step 3: Learn to delegate

As a manager, you must learn to delegate and share the workload. Delegation is a fundamental part of running an efficient and profitable business. You must consider the skills and strengths of your team members and delegate tasks accordingly.


Once you have delegated a task, step back and trust that your team members will complete tasks to a high standard. Avoid micromanaging as it will harm your employee’s confidence and productivity. Your team members will appreciate having autonomy in the workplace and will be more engaged in their work tasks.

Step 4: Switch to remote working

Companies are recognising the numerous benefits that remote working can offer and more and more businesses are allowing their teams to work from home either part or full time. Remote work can reduce office overhead costs, improve employee engagement, and boost workplace productivity by 13% according to Entrepreneur.


Flexible work hours also allow employees to complete tasks when they are most productive and efficient – whether that’s early in the morning or late at night. Consider introducing flexible or remote working in your office and monitor the impact that it has on workplace efficiency and productivity.


These tips will help you streamline work processes and improve office efficiency. Try implementing a few of the above suggestions and watch productivity soar in your office environment.


Check out this brochure if you’d like to learn more about how our smart lockers could automate workflows and boost efficiency in your office.

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Tell us a bit more about your business and use case, then our experts will guide you through the process to see if smart locks are a good fit for you.

4 Steps to Improve Office Efficiency